If you are requiring assistance sharing a study SharePoint site out to both internal and external people, you can follow the below instructions to help you!
1. Open up your SharePoint site that you want to share.
2. If you would like to share the entire SharePoint site. Click Cog icon "Settings" at the top right hand side.
3. Click "Site permissions"
4. Click "Share site"
5. Within the Search bar enter the user's email address with whom you would like to share the entire SharePoint site
6. After entering the user's email address. Select the type of access user will be requiring (e.g., 'Read' (or) 'Edit' (or) 'Full Control') by selecting drop down arrow underneath the selected user.
7. Check the box 'Send email' to send an email notification (if required). Also add a message to ensure they check for a "Guest Invitation" before accessing the site.
8. Click "Add" button to add the user
9. Since 'Edit' access was provided to the user. Click on "Site members - limited control" to check if the user got added to the desired access group.
If you are wanting to share just a folder rather than the entire site, please do the following:
1. If you would like to share only particular folder within the SharePoint site instead of sharing the entire site. Click three dots "More Actions" next to the folder you wanted to share.
2. Select 'Mange access'
3. Click 'Grant Access' at the top
4. It will open up a window where you can enter the email address of the person you wanted to share the folder with. Also add a message to ensure they check for a "Guest Invitation" before accessing the folder.
5. Search for the user using their email address
6. Click 'Pencil' icon to choose the access permissions
7. Select the desired access permissions
8. Check the box next to 'Notify people' to send an email notification to the user.
9. Once the desired permissions are selected for the user. Click 'Grant Access' to grant access to that particular folder.
10. click 'X' icon to close the 'Access granted' tab.
11. Following the steps outlined above will automatically create a guest user account if the individual you are attempting to share with is an external user and no guest account previously existed.
12. If the external user accepts the email invitation and tries accessing the shared SharePoint site or the Shared folder. They should be able to access without any errors.
If you face any issues, kindly raise a helpdesk ticket via the portal and we can assist.